This document sets out the terms and conditions between Europa Conferences and you when you register for any event or conference organized by Europa Conferences. By registering for an event or conference organized by Europa Conferences you are agreeing to comply with these terms and conditions. You should read this document carefully.
The following Europa Conferences Registration Terms & Conditions (the “Terms & Conditions”) apply to all Europa Conferences. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.
Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.
Europa Conferences is committed to data privacy and protecting your personal information. Information on how Europa Conferences collects, processes, and uses your data is included in the Europa Conferences Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that Europa Conferences and its event partners may send you event-related information. A valid email address is required for all registrations.
Europa Conferences uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
Europa Conferences may disclose your personal data to third party service providers engaged by Europa Conferences to assist in the conduct of the event (e.g. housing bureau, mobile application provider). Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to Europa Conferences may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, Europa Conferences will not disclose your personal data to any other third party without your consent except where required to do so by law.
Europa Conferences is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at Europa Conferences-related events. Europa Conferences has no tolerance for discrimination, harassment, or bullying in any form at Europa Conferences-related events. Participants are expected to adhere to these principles and respect the rights of others.
What To Do If You Witness or are subjected to Unacceptable Behaviour: Participants should report any behaviour inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.
You may also contact Europa Conferences directly to report a concern at contact@europaconferences.com
If you agree to speak at an Europa Conferences as an invited Speakers, we may share your biographical information with our event attendees through the respective event page. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, the speakers need to complete registration charges to secure the slot in the conference program.
Europa Conferences event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. If during the event you attend a session or program hosted by an exhibitor other than Europa Conferences, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-Europa Conferences entity and Europa Conferences takes no responsibility for how that company uses your personal information.
To comply with global data privacy laws, Europa Conferences imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
Europa Conferences may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. Europa Conferences may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Europa Conferences. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the event, you acknowledge and agree as follows: (a) Europa Conferences may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today's world, Europa Conferences disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
The Europa Conferences Standards Association Standards Board applies restrictions on recording the proceedings of Europa Conferences standards development meetings. Restrictions include, but are not limited to, the usage of audio recording, video recording, and photography by participants or observers.
Europa Conferences reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).